top of page
Search
  • Writer's pictureJody K. Huskey

Common Mistakes to Avoid When Notarizing Documents

Updated: Jan 17

Common Mistakes to Avoid When Notarizing Documents Notarizing documents is an important process that requires attention to detail and adherence to legal requirements. Whether you are a general notary customer or a professional in the real estate industry, it is crucial to avoid common mistakes that can lead to legal issues and delays. In this blog post, we will discuss some of these mistakes and provide helpful tips to ensure a smooth and error-free notarization process. 1. Incomplete or Missing Information: One of the most common mistakes when notarizing documents is failing to provide all the necessary information. Before meeting with a notary, make sure all the required fields are filled out accurately. This includes the names of all parties involved, dates, and any other relevant details. Providing complete and accurate information will help avoid delays and potential rejection of the document. 2. Lack of Proper Identification: Notaries are required to verify the identity of the individuals signing the document. It is important to bring valid identification, such as a driver's license or passport, to the notary appointment. Failure to provide proper identification can result in your important document being rejected causing unnecessary delays. 3. Failure to Sign in the Presence of the Notary: In order for a document with a jurat (oath or affirmation) to be notarized, the individual signing it must do so in the presence of the notary. This means that you should not sign the document before meeting with the notary. The notary needs to witness the signing process to ensure its authenticity. An acknowledgment, however, can be signed prior to your notarization appointment but many notaries prefer all documents be signed in their presence. 4. Using Incorrect Notarial Language: Each state has specific requirements for the notarial language that must be used. It is important to familiarize yourself with the specific language requirements in your state to ensure compliance. Using incorrect notarial language can render the notarization invalid. While Texas does not require specific notarial language, there are key elements that must be met within the notarial certificate. 5. Not Understanding the Document: Before meeting with a notary, take the time to review the document thoroughly. Understand its purpose and ensure that all the necessary information is included. If you have any questions or concerns, seek clarification from the appropriate parties (legal counsel or whomever you received the document from) before the notarization appointment. Notaries cannot explain or interpret documents for you. 6. Not Keeping a Record: Notaries are required to keep a record of all notarizations they perform. It is important to ask for a copy of the notarized document and keep it for your records. This will serve as proof that the document was properly notarized if any issues arise in the future. By avoiding these common mistakes, you can ensure a smooth and error-free notarization process. Whether you are a general notary customer or a professional in the real estate industry, understanding these mistakes and following the tips provided will help you navigate the notarization process effectively. Remember, attention to detail and adherence to legal requirements are key to a successful notarization.


6 views0 comments

Recent Posts

See All
bottom of page